In today’s world of breakthrough technology it’s easier than ever to stay connected. Laptops, Blackberries, and iPhone’s combined with social networks like Facebook, Linkedin, and Twitter provide business professionals (especially real estate agents) with powerful tools to not only establish many new relationships but also to stay up to date with those relationships on a consistent basis.Although these new methods of staying in touch may provide new opportunities for expanding our personal network, they also present many challenges when it comes to staying productive and focusing our energy into activities that really improve our business and our lives. For real estate agents, this is especially crucial because selling real estate is all about relationships.What can agents do to manage, not only their relationships, but also their time, energy, and health? In this article, we are going to look at three ways that you can begin to manage your time, energy, and relationships in a way that keeps you and your clients most productive.1. Focus on your biggest opportunities instead of getting caught up in busy work. It’s so easy to get caught up in the “doing-ness” of day to day activities that we lose sight of what’s really important in our life. All the little things that need to be done cry out for our immediate attention and before we know it the whole day is gone. Sometimes we are left asking ourselves, “where did all the time go?” or “what did I accomplish today?”The problem stems from a mistaken belief that if we are “doing” lots of stuff, that we are being “productive”. It turns out that how much we do is not necessarily important; it’s also what we do that counts. The specifics of this will be different for each agent, of course. You will have to figure this out based on your own approach to real estate sales, your expertise, and where you have the most success.For example, you could spend two hours working on fancy business cards and letterhead, or you could call up some prospects that you met at the last open house. Which activity is more productive in the long run? Which one will benefit your business the most? Usually our biggest opportunities lay in wait while we attend to menial day to day busy work. It’s not until we identify our biggest opportunities and make a focused effort to work on them, that we will make real progress in building our business. So ask yourself, “What are my biggest opportunities?” See if you can list 5 activities that will lead to real business results.2. Take care of yourself and your clients by setting clear boundaries If you close your eyes and imagine the ideal “successful” agent, you will probably find yourself imagining a person who is not only busy, but also on their phone constantly. A phone that rings often can be a wonderful thing for an agent (especially in this market). So it would make sense for an agent to make him or herself available as often as possible, right? Well, maybe.We want to be by the phone when that important call comes in, (such as a call from a referral or a call to close a deal), yet we don’t want to be waking up at 2 am to answer calls from wrong numbers or even freaked out buyers (so they can freak us out too). Where do we draw the line when it comes to taking business calls versus unplugging and getting some rest and relaxation?On the one hand, we want to be available to our clients and serve them as best we can, yet on the other hand we also have to take care of ourselves both physically and mentally. If we mistakenly believe that being a real estate agent means that we have to sacrifice everything (including our well-being) to serve our clients and get the listing, then our health will start to suffer. Then, consciously or unconsciously, we may begin to resent our clients, our work, or our life in general.If we don’t keep our energy tank full by maintaining health self-care, then we can become sick and tired and unhappy. Guess what that does to our business? Yea, it’s not so good. How can we expect to take care of our clients if we aren’t taking care of ourselves? The answer lies in finding the right balance of work and rest. This means setting clear boundaries when it comes to taking client calls and checking emails.I can hear the questions already, “but real estate agents must always be available, it’s part of the job, otherwise they may miss out on all the deals!” This type of reasoning is usually coming out of an anxious part of ourself, the one that acts out of scarcity and need.People like agents who are friendly, knowledgeable, and professional. If you set clear hours of when you are working and communicate them to your client, what you are communicating is your standards of integrity. They may not like it (especially if they go into an emotional frenzy and can’t get a hold of you) but at a deep level, they will respect you. And best of all, you will respect you.By setting clear times when you are taking calls and checking emails, you establish boundaries and focus your energy. Without clear boundaries, our mind (and energy) becomes scattered and we soon feel like we are being pulled in every direction. Some people call it A.D.D. but frankly it’s just a lack of ability to focus and set boundaries.Our body will usually tell us when we are done; we get very tired, can’t concentrate well, and become easily distracted. By becoming aware of when our body usually checks out of work, we can create a schedule of times of the day when we are available and when we are unavailable.Of course, when deals are closing and things get down to the wire, you can make adjustments. The key is to service your clients as best you can while still taking care of yourself. Ask yourself, “what boundaries do I need to set with my clients so that I can be healthy enough to best serve them?” Remember, you are the deal maker, and when you are in a vibrant state of mind with a ton of energy, good things happen!3. Build recovery into your work routine This one is related to the last tactic in that we have to stay conscious of our own energy level if we intend to perform with maximum effectiveness. They key with any real estate agent is to figure out “when am I going to stop working and recovery my energy?”For most regular jobs, a person works Monday through Friday then gets the weekend off. For real estate agents, the weekend is where all the action happens! Yet, during the week is when all the paperwork and follow up calls happen. So it becomes very easy for agents to work 7 days a week without set days for them to rest. Combine this with constant phone calls, emails, and inconsistent commissions; it’s no wonder many agents live under constant stress.If we are going full speed without any rest, then it’s only a matter of time before we burn out. This is why it’s crucial to set aside time to recover. This means to completely unplug from work and “do nothing” for a little while, at least. Now the amount can vary depending on your level of business and your preference. For some, this may mean taking a month off in another country at the end of each year, for others it could be taking a weekend getaway after a big deal closes, or for others it could simply be a 20 minute power nap midway through the day.They important thing is to build in this period of recover into our work schedule, one in which we completely disconnect from cell phones, email, and work altogether. We can read a book, meditate, do some yoga, whatever. The idea is that we have to recharge our battery. A good rule of thumb is to take 5 or 10 minutes rest for every hour of intensely focused work.When we go too long without full periods of recovery, then our capacity to do work slowly and consistently diminishes. So while a certain work-related activity may take us 20 minutes, if we are overworked and low on energy, that same activity could take 50 minutes. Compound this effect over years and you get the idea. By building in set periods of recovery, we return to our work with renewed vigor and clarity. We may have slightly less “work time”, but our capacity to work will be much greater and we will likely do even more work that we could have done otherwise.Professional athletes are very familiar with this concept. They train hard and then they recover. Then, the next time their capacity to perform is even greater. In the real estate business it’s the same. If you are worried about losing leads during your recovery period, see if you can direct calls to a fellow agent while you rest and do the same for them. Get creative, there is always a solution. It’s just a matter of making your energy and health a priority. So there you have it, three simple yet counter-intuitive secrets to becoming more productive in your real estate business.
3 Time Management Tactics Every Real Estate Agent Should Know
Business Video Production: Selecting a Video Production Company Part 1: Planning Information
In this first article on the process of selecting a video production company, we are going to explain some of the “information you should have“ when making the call to a company because you’re thinking of doing a business video production. In subsequent parts, we’ll get into information you should know when; planning a presentation recording, training video, trade show video, and several other types of video for business projects. We’ll also cover what you need to know and ask about the video production company you are contacting.
We’ve found that often when a company calls or looks to meet with us about video production, a lot of times they’ve never been involved with the actual production process and aren’t quite sure what to ask or how to go about getting the answers they need. More often than not they haven’t really thought out what they want the video to do for them and/or what should be in it. We try to help people like this by leading them through a series of questions and giving information designed to crystallize their thoughts. We try to make the process as easy to understand and stress free as possible.
Hopefully information we are providing in this article will help.
With all the videos people see on YouTube some think that the way it works is that you show up, shoot, and a video is magically created. This can happen for some types of video projects, but for business video to be successful it requires a lot of planning both before and continuously throughout the process.
The three phases of video production are; pre-production, production, and post-production. They can and will differ depending on the type of project that you want.
Any legitimate and experienced video production company you call will want to ask you questions about your project. If they just say, “OK, we’ll show up and shoot your job”, that should raise a big red flag.
The same warning signal applies if the company can give you a price without knowing the details of your needs. Invariably, when this happens they won’t be able to do the job or there will be more charges later.
Doing a business video project is like doing any other business project in that you need to first decide what you want to do and then gather information and plan how to accomplish your goal. A video production company should start by asking potential clients questions to learn about what is needed.
Questions We Ask
A video production company should start by asking a client;
Why do they want a video?
Hopefully, this will uncover a reason where the video will satisfy some need. It could be that they need to show viewers why their product or service is better than the competition, publicize what they do, or train on something where they want the best practices taught in a correct, repeatable message. More often than not, today it is because a company needs to use video to explain something for marketing purposes on their website. They recognize that video gives them tremendous return with SEO (Search Engine Optimization) value and can get their message to millions of people.
Sometimes it is to satisfy a requirement that is mandated on them. An example of this is that in certain states, when operating equipment is installed in buildings, the equipment manufacturer/installer must provide a training video as part of the bid.
Knowing the reason will shape the direction the video will take. So using the above state requirement example, whatever video is done must conform to the structure and directives that state gives, and anything else is a waste of time and money. If we didn’t know the reason it would be easy to go down the wrong path.
How do they want the video delivered to viewers?
A video made for a TV Commercial which is limited to less than 30 seconds and has to deal with broadcast specifications is different than a video which is designed to be on a website, where the exact length isn’t as critical.
Who is the audience?
Different demographics require different treatments. If the target is a Spanish speaking segment, then a video in English wouldn’t make much sense. If it is a certain category of workers, then the video needs to target what is important and use the jargon familiar to convey to that category. If it is to appeal to a customer base, it usually needs to be structured to give them either an appeal or reason to buy, or information they need to use.
What do you want the viewer to do after watching?
This is extremely important because the entire video has to be directed at this goal. If it is a sales video, we need to make the appeal to buy not only attractive, but that it is something they feel will really solve a need they have. If it is for training, we need to be certain it is designed to train and that we insert training theory such as repetition and summary throughout.
What collateral material do you have?
If a company has a particular image with graphics branding, that would usually need to be maintained. If they have successful marketing material that they feel can be used, we want to try to use it. If it is for training and they have practices they want us to develop into a script, we need that. If they have other videos they want to match in style, we need to know that. If they have an outline or rough script, we can start with that. If they have a PowerPoint presentation, that is often a start. Sometimes there will be specific company people, customer testimonials, company locations, or subject matter experts that need to be worked in. Going back to our state requirement example, we might need blueprints of the site, or operation and maintenance manuals to develop a script.
Often in this questioning vein, the company should ask the caller;
What makes you different from your competition?
Why do your customers say they like your company or product?
These questions must be asked in hopes to uncover what their competitive advantage really is. If they don’t know the answer, we’ll ask them to ask their customers. All this material and ideas gives a sense of the direction and what the video can be.
What is your budget range?
After the necessary information described above is covered, we can determine if the budget range the client wants is reasonable and discuss what can and maybe shouldn’t be done regarding their budget. We can work with any budget large or small, and what we ultimately design will be dictated by the budget.
I can’t tell you the number of calls we’ve gotten where people who really don’t know all that is involved with video production want months worth of work by multiple people and the use of hundreds of thousands of dollars of equipment, and they expect it for a few hundred dollars. In their defense, they’ve never been involved before and have no familiarity with the process so we try to help them understand. A video production project is variable, like choosing a car with the many brands and options available. Depending on what goes into it, the cost will vary. A web commercial can require a half day of shooting by a 2 person crew and a portion of a day editing, and ultimately may only be around $1000. Or, the same web commercial could require; a month of scripting, multiple locations, multiple shooting days, a 3 member video crew, a full 3 member lighting crew with a truck of equipment, a teleprompter and operator, a makeup technician, multiple cameras, a green screen studio, etc. Of course with all these added resources, the latter project will cost more.
5 Tips to Get Cheap Car Insurance
Getting a car insured today has become a matter that requires substantial research. For most people the main criterion of selecting or rejecting a car insurance company is price. Every body seems to be after ‘cheap’ car insurance. But how does one quantify cheap? To accurately compare quotes, you need to make sure the insurers you’re comparing are offering similar types and amounts of coverage, and also a similar deductible amount.Meanwhile, here are a few pointers on how to go about getting a car insurance that will be more affordable:Keeping all your eggs in the same basket may help you lower your car insurance costs. Some insurers give discounts if the applicant already has one or more insurances from the same company. For instance, if you already have homeowners insurance and another auto insurance plan from the company, chances are that you may have to pay less for insuring your new car. You can even ask them to give you a quote and compare it with that of other insurance companies.Keep your driving track record clean. Easier said than done, no doubt, but it really pays in the long run. If you have a couple of accidents to your credit, chances are that you may have to empty your pockets a little more to have your car insured. This is the auto insurers’ way of hedging the risk from your bad driving and safeguarding themselves from a possible claim in the near future.Increase your deductible amount. This is the amount that you agree to pay in the eventuality of a claim before the insurance company pays up. What this implies is that you are taking a risk of paying more if the need arises. But if you are a cautious driver and are confident that you are likely to be so in the future too, it will knock off a sizable chunk from your yearly payouts.Even the make of the car can determine how much you pay for the insurance of the car. Attractive and expensive cars are more theft prone and hence make the car insurance expensive. The inherent nature of the car and the likely profile of the user can also determine the insurance amount. ‘Volvo’, a symbol of safety, is likely to be driven responsibly but a Mustang is likely to be driven by a less cautious driver. Therefore if you are planning to buy a car in the near future, spare a thought on the insurance front too, since a ‘low-profile’ car can have a lower insurance cost.Take precautions to theft proof your car. This can affect your risk profile immensely, apart from giving you a general peace of mind. Cars equipped with anti-lock brakes, air bags and automatic seatbelts are also eligible for insurance discounts.Remember not to just go after the cheapest quote you get in the market. Do your homework, compare quotes and reimbursement track records of several insurance providers before you finalize your car insurance company.